PRIVACY POLICY
Last updated: 14 September 2026
This Privacy Policy explains how Tamara Kublashvili Photography Limited (“we”, “us” or “our”) collects, uses, stores and shares personal information in connection with our photography services and website at www.tamarakublashvili.photography.
1. WHO WE ARE
Tamara Kublashvili Photography Limited is the data controller responsible for your personal information.
Registered office:
27 Old Gloucester Street
London
England
WC1N 3AX
Email: info@tamarakublashvili.photography
2. INFORMATION WE COLLECT
Depending on how you contact us and which services you use, we may collect:
your name, email address, telephone number and postal address;
booking and photography-session information;
names, ages and relevant details concerning family members or other participants;
information needed to plan the session safely and appropriately, such as a maternity due date, baby’s birth date, accessibility requirements or relevant health and safety information;
photographs and, where applicable, video recordings created during the session;
details of packages, products, payments and transactions;
messages, emails and other correspondence;
marketing preferences and model-release choices; and
technical information collected through our website, such as IP address, browser, device and cookie information.
Photographs showing an identifiable person may constitute personal data.
Payment-card information is processed securely by our payment providers. We do not normally receive or store your complete card details.
3. HOW WE COLLECT INFORMATION
We usually collect information directly from you when you:
contact us or submit an enquiry;
complete a booking or consultation form;
book or attend a photography session;
purchase photographs or products;
communicate with us; or
agree to receive marketing or permit the promotional use of photographs.
The person making a booking may also provide information about family members or other participants. Please make those participants aware of this Privacy Policy where appropriate.
We may also receive limited information through our website, booking system, payment providers and other service providers used to operate our business.
4. HOW AND WHY WE USE YOUR INFORMATION
We may use personal information to:
respond to enquiries;
arrange, prepare and provide photography sessions;
communicate about bookings, appointments and orders;
create, select, edit and deliver photographs;
produce and deliver prints, albums, folio boxes and other products;
process and record payments;
provide customer service;
maintain appropriate business, financial and legal records;
protect our website, systems and business;
establish, exercise or defend legal claims; and
send marketing communications where permitted.
We rely on the following lawful bases:
Contract: where processing is necessary to respond to a booking request or provide the photography services and products requested.
Legal obligation: where information must be retained or used to meet tax, accounting or other legal requirements.
Legitimate interests: where processing is reasonably necessary to operate, administer and protect our business, maintain records or establish and defend legal claims, provided those interests are not overridden by your rights.
Consent: where you have agreed to receive marketing, provided relevant health information or separately permitted the promotional use of photographs.
Where relevant health information is requested for session planning or safety, we collect only what is reasonably necessary and rely on explicit consent where required. You may withdraw that consent, although this may affect our ability to provide the session safely or as requested.
5. PHOTOGRAPHS AND PROMOTIONAL USE
We create and process photographs to provide the photography services you have requested.
We will not use identifiable client photographs for our website, portfolio, social media, advertising, competitions, publications or other promotional purposes unless permission has been provided through a separate model release or another clear agreement.
Where promotional use is based on consent, you may withdraw that consent for future use by contacting us. Withdrawal will not affect processing that was lawful before consent was withdrawn or material that cannot reasonably be recalled after lawful production or publication.
6. MARKETING
We may send occasional news, seasonal-session announcements and priority booking opportunities where you have asked or agreed to receive them, or where we are otherwise permitted to contact an existing customer about similar photography services.
You may opt out at any time by using an unsubscribe option, replying “unsubscribe” to a marketing email or contacting info@tamarakublashvili.photography.
7. SHARING YOUR INFORMATION
We may share personal information where reasonably necessary with trusted service providers assisting us in delivering and administering our services, including:
website, email and booking-system providers;
cloud-storage, file-transfer and online-gallery providers;
payment processors;
professional image-editing and retouching providers;
printing laboratories, album manufacturers and product suppliers;
delivery and courier providers;
accountants, insurers, legal advisers and other professional advisers; and
public authorities where disclosure is required by law.
Providers processing information on our behalf are required to follow our instructions and protect it through appropriate confidentiality, security, data-processing and deletion obligations.
We do not sell personal information or photographs.
8. PROCESSING OUTSIDE THE UNITED KINGDOM
Some service providers may process personal information outside the United Kingdom.
Where this occurs, we use appropriate safeguards required by UK data-protection law. These may include applicable adequacy regulations, the UK International Data Transfer Agreement or another safeguard recognised under UK law.
Further information about the safeguards used, or a copy of the relevant safeguards subject to appropriate redactions, may be requested by emailing info@tamarakublashvili.photography.
9. DATA SECURITY
We take reasonable and appropriate technical and organisational measures to protect personal information against unauthorised access, disclosure, alteration, loss or misuse.
Access is limited to people and service providers who reasonably require the information for an authorised purpose.
10. DATA RETENTION
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy and to meet applicable legal, accounting and business requirements.
In general:
• • enquiries and correspondence that do not lead to a booking are retained only for as long as reasonably necessary to respond, manage follow-ups and maintain appropriate business records;
booking, client, contract and transaction records may be retained for up to six years, or longer where required by law;
photographs and associated session files may be retained for up to 10 years following the photography session to support orders, replacement requests and legitimate business or legal requirements; and
marketing information is retained until you unsubscribe, withdraw consent or it is no longer reasonably required.
When information is no longer required, it will be securely deleted or anonymised where reasonably practicable.
11. YOUR DATA-PROTECTION RIGHTS
Depending on the circumstances, you may have the right to:
request access to your personal information;
request correction of inaccurate or incomplete information;
request deletion of your information;
request restriction of processing;
object to certain processing;
request transfer of information you provided to us; and
withdraw consent where processing is based on consent.
Not every right applies in every situation. We may need to verify your identity before responding to a request.
To exercise a data-protection right, please email info@tamarakublashvili.photography.
You have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk.
12. INFORMATION REQUIRED TO PROVIDE OUR SERVICES
Certain contact, booking and payment information is necessary for us to enter into and perform our contract with you.
If the necessary information is not provided, we may be unable to accept a booking, provide the photography service or complete an order.
13. COOKIES
Our website may use essential cookies necessary for it to operate. Other cookies or similar technologies will be used only where permitted by law and, where required, with your consent.
You can manage your choices through the cookie banner or settings displayed on the website.
14. CONTACT
Questions or requests concerning this Privacy Policy may be directed to:
Email: info@tamarakublashvili.photography
Telephone: 07388 911305
